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September 5, 2014

Volunteer Opportunities Now Closed

by nwpublicemployeesdiversityconference.org

Volunteer registration is closed. Our Volunteer Coordinator will be in touch if you have been assigned or placed on our wait list. Thank you!

Conference Schedule

6:30 am – 1:00 pm  Pre-Conference (Registration)
8:00 am – 8:30 am  Welcome and Opening Announcements 
8:45 am – 10:15 am  Workshop Period 1
8:45 am – 11:45 am  Executive Session (By Invitation Only)
10:30 am – 12:00 pm  Workshop Period 2
12:00 pm – 1:45 pm  Lunch Service with Award and Keynote Speaker 
2:00 pm – 4:00 pm  Workshop Period 3

Volunteer Assignments

General Assistance: Provide a wide range of volunteer assistance before, during, and after the conference, including filling in for missing volunteers. Can volunteer for AM, PM, or both.

Meet and Greet: Greet conference goers as they enter the Oregon Convention Center, assist with directing individuals to registration tables, meeting rooms, restrooms, etc. M&G volunteers must be available for entire “Pre Conference preparation” period from 6:30am 8:45am.

Registration: Arrive early (6:30am) to set up the registration tables and organize conference packets and bags. As conference goers arrive, the Registration volunteers sign people in and hand them their folders. Registration volunteers must be available for entire “Pre Conference preparation” period.

Workshop Room Monitor: Arrive 15 minutes prior to the workshop to help with set-up, let participants into the room, and prevent the room from filling above capacity. Additionally, Room Monitors may be asked to introduce the presenters using the provided biographical information. New to the conference this year is the participants’ ability to register for their workshops and Room Monitors will be checking names at the door.  Can volunteer for AM, PM, or both.

Room Technician: Ensures that rooms are equipped according to the preferences of the presenters (with pens, paper, flip charts, etc.). These volunteers will be responsible for transitions between sessions according to the supply list provided to them. Can volunteer for AM, PM, or both.

Lunch Volunteer: Will be ushering conference-goers into the Portland Ballroom, with the goal of filling up the front tables before the back.

Frequently Asked Questions

Q: When will I be notified that I am a volunteer?

A: You will receive an email confirmation when you have completed the online volunteer registration form. You will be notified by our Volunteer Coordinator once you are assigned as a volunteer.

Q: Do I have to register for the general conference if I am a volunteer?

A: No. Once you are a confirmed volunteer, you do not have to register for the general conference (opening Monday, September 15, 2014). If you are on the wait list, at this time it would be best to register for the general conference if you wish to attend.

Q: During my volunteer off hours at the conference, may I attend workshops?

A: Volunteers have a complimentary pass to the conference luncheon and keynote address, as well as access to the full day of activities at the conference when you are off duty. Although volunteers do not register for workshops, they are allowed to attend any if room permits.

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